Fontbonne University OPTIONS

Prior Learning Assessment Procedures

CLEP

• CLEP scores are received by or given to the appropriate Academic Coordinator and evaluated for credit
• Student is informed by Academic Coordinator that the scores have been received
• Academic Coordinator makes 2 copies: one for the student file and one for PLA
• Academic Coordinator gives the original CLEP score sheet to the Student Records Coordinator for entry in CARS with copy of Course Authorization form
• Student Records Coordinator then sends the original to the Registrar
• Student Services Personnel enters the credit into the PLA database and files the copy in the PLA records
• No letter is sent to the student

Proficiency Exams

• Student expresses interest in taking a Proficiency exam to Academic Coordinator
• Academic Coordinator requests the student submit a current resume and indicate the tests he/she is interested in taking
• Resume is forwarded to Don Shifter in the Business Administration Department for evaluation of appropriate work experience
• Don Shifter consults with student about work experience and possible exams
• Once the exams are agreed upon, the student fills out the Registration form and pays the $150 fee
• Student is required to set up the time for the exam with the Business Administration secretary
• Once graded, the file and score sheet will be passed on to the Student Services Personnel
• Student Services Personnel will produce the appropriate letter and give to PLA Coordinator for signature
• PLA Coordinator will sign letter and return it to Student Services Personnel
• Student Services Personnel makes 3 sets of copies. Give the student letter and copy of the score sheet to the Student Records Coordinator (if passed) to hold and send with updated transcript after data has been entered
• The Registrar's copy of the letter and the original score sheet will go to the Student Records Coordinator for entry in CARS, one set of copies will go into the student file, and one set of copies will be filed in the PLA records
• Student Services Personnel will enter the scores into the PLA database
• Student Services Personnel will requisition the pay for Don Shifter
• Don Shifter will be sent a memo stating when he can pick up his check
• Requisition is campus-mailed to the Controller (Tom Herweck)
• Refer to procedures titled, "Requisitioning Pay for Proficiency Exam Evaluators"

Military

• Upon registration, hopefully the student will provide appropriate military documentation
• All military documentation will be evaluated after matriculation
• Academic Coordinator or PLA Coordinator will do the official evaluation
• Worksheet and documentation will be given to the Student Services Personnel
• Student Services Personnel will enter the info. into the PLA database
• Student Services Personnel will give the original worksheet and original military documentation to the Student Records Coordinator for entry in CARS
• Student Services Personnel will make a set of copies for the student's file and the PLA records
• No letter is sent to the student
• Academic Coordinator will record the military hours on his/her evaluation

Professional Training

• Student produces original certificates or licenses for: trainings that are ACE approved; Real Estate Salesperson; Real Estate Brokers; Securities Series 6, 7, 24, 27, 65; or transcripts for courses taken through the Center for Financial Studies, or POST Academy
• Student fills out "Assessment Request Form" that states the number of credit hours and the amount charged per credit hour
• Academic Coordinator or PLA Coordinator evaluates the training according to the appropriate guidelines to determine the number of credit hours to be awarded
• Academic Coordinator gives the worksheet and documentation to the Student Services Personnel
• Student Services Personnel produces a letter for the student stating the credit hours accepted and the amount owed
• Student Services Personnel give letter and file to the PLA Coordinator for signature
• PLA Coordinator returns signed letter and file to Student Services Personnel
• The Registrar copy of letter and original documentation is returned to PLA Coordinator to hold until the student has paid the fee
• After payment, PLA Coordinator will pass the Registrar originals on to the Student Records Coordinator to be entered in CARS
• A set of copies is placed in the student's file and set of copies are placed in the PLA records, a copy of the letter is given to OPTIONS Accounting so that they know to expect payment
• Student Services Personnel enters the credits into the PLA database

Portfolios

• PLA Coordinator handles portfolios as the situation arises. Follow similar procedures to professional training. Letter, copies, send copy of letter to traditional advisor if applicable.