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Purchasing Administrator / Assistant BuyerPosted by: Roeslein & Associates
Posted date: 2013-Aug-01
Location: Greater St. Louis Metro Area
The Purchasing Administrator / Assistant Buyer will be responsible for assisting the Purchasing Agent and Buyer with a variety of tasks and learning segments of each position.
�� Assist Purchasing Agent and Buyer.
�� Make and expedite purchases as required.
�� Receive and analyze incoming RFQs and administer Purchase Order (PO) placement with suppliers.
�� Generate through purchasing system; Supplier Purchase Orders and Vendor Acceptance Forms.
�� Transmit Orders and Acceptance forms and obtain Vendor Acceptance confirmation when required.
�� File Pos and maintain the PO Filing system.
�� Assist in expediting and tracking backordered materials.
�� Handle credits, returns, and exchanges.
�� Enter invoice revisions into purchasing system.
�� Develop and maintain relationships with employees at all locations.
�� Conduct activities in a safe and healthy manner and work in accordance with established safety and company requirements.
�� Match invoices with purchase orders and packing lists or receiving reports.
�� Coordinate revisions with the Purchasing Department.
�� Reconcile invoices and resolve issues with invoices.
�� Enter invoices into Viewpoint (accounting software).
�� Promote a positive working environment in order to achieve the organization’s goals.
�� Perform other administrative office duties as assigned.
Work is performed mostly in a controlled atmosphere.� Some exposure to harsh conditions for short periods of time is possible.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. ��While performing the duties of this position, the employee is occasionally required to walk, stand, reach with hands and arms; climb or balance; talk and hear.� Sitting 80%; standing/walking 20%.� Occasionally lift and or move up to 20 pounds and 40 pounds rarely.
�� Bachelor’s Degree in Business, Supply Chain, Operations, or a related field is preferred; High School diploma or GED is required.
�� Experience in a manufacturing setting, accounts payable, purchasing, and / or shipping & receiving is preferred.
�� Strong math skills and confident working with and confirming numbers.
�� Ability to effectively interact with co-workers, clients, vendors, and other business contacts.
�� Strong analytical and problem solving skills are required.
�� Computer skills and an in-depth knowledge of Microsoft Windows based programs are required.
�� Exceptional attention to detail is required.
�� Requires a strong ability to multi-task and flexibility to learn and accept other duties.
�� Requires effective time management skills, personal conduct, and change management abilities.
�� Must have a positive attitude and cooperate well.
�� Excellent organization and planning skills.
�� Must be responsible and reliable.
�� Excellent communication skills; both oral and written are required.
�� Must comply with Roeslein & Associate’s core values for the safe and efficient operation of the business and maintain sound relationships among and with employees.